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Job Posted: 05/12/2024

Executive Assistant – Full-Time, In-Person Role in Cairns, QLD

We are looking for a skilled and dedicated Executive Assistant to join our team in a fast-growing marketing agency in Cairns, QLD.

About the Role:

This role will provide essential administrative and project management support to our leadership team, ensuring the smooth running of daily operations during our fast paced growth.

Responsibilities:

• You’ll manage executive calendars, schedule meetings, handle correspondence, and maintain organised records and our office systems.

•  Provide administrative support to management team to ensure project timelines, deadlines are met, and maintain up to date records of major project milestones for a range of businesses across diverse industries in Cairns and beyond.

• Update and maintain our CRM, maintain records and assist with preparation of research and sales reports documentation, liaise with clients on phone and videocalls, processing incoming and outgoing mail, and assist with administrative tasks for creating proposals and contracts.

• Respond to inquiries and provide high-level administrative support to management and team members.

• Support management team in maintaining database and preparation of marketing materials, coordinate social media schedules, and provide administrative support to management team for implementation of digital campaigns.

• Handle travel bookings, including flights, accommodations, and itineraries for the leadership team as needed.

About You:

The ideal candidate will have:

• A relevant Diploma or higher qualifications in Business Administration or Management.
• At least one year of relevant experience
• Exceptional organisational, communication, and multitasking abilities.
• The ability to manage confidential information with discretion.
• Proficiency in administrative tools, including Microsoft Office, Google Suite, Microsoft Teams, Figma and project management tools like Monday.com

• Strong communication skills in English. Spanish is beneficial but not essential.

Why Join Mindesigns?

You’ll have the opportunity to work with a dynamic team in Cairns and play an essential role in our growth and success. This position is crucial to our operations, supporting key functions across the business and ensuring our mission moves forward seamlessly. We’re seeking someone who can bring dedication, strong organizational skills, and a proactive approach, contributing to our mission and representing our values in all they do.

A competitive annual salary $73,500–$80,000 will be offered to suitable candidate

How to Apply:

If you’re organised, proactive, and ready to take on this exciting challenge, we’d love to hear from you! 

Submit your resume and cover letter by January 5th to omer@mindesigns.com.au